Please read the following carefully to understand our policy and procedures regarding your personal data.
For the purpose of the Data Protection Act 1998 and General Data Protection Regulation (EU) 2016/679 (GDPR) and any subsequent UK data protection legislation the data controller for the data we collect from you is Harmless CIC, 1 Beech Avenue, Nottingham, NG7 7LJ.
Who we are?
We are Harmless CIC and we provide support, information, training and consultancy to those who self harm and/or experience suicidal thoughts, their friends, family and professionals. Harmless CIC is a registered company limited by guarantee (no. 7150904). Our registered address can be found at the bottom of this policy. Harmless CIC also manage our other associated projects i.e. The Tomorrow Project, The Hope Project and Let’s Talk Training.
What information might we collect about you?
The information we collect about you depends on the service you access from us, for example, we will collect more information about you if you access our therapy services than if you access our training services. The information we collect is appropriate and proportionate to the service you are accessing and we will only collect information for the purposes for which they are used.
We may collect and process the following data about you:
In some circumstances, we may collect and process data (without your consent) where there is a risk, or a potential risk, to your life. This information may be received from external parties or by actively seeking the information ourselves. This is fundamental aspect of our service and the information collected will only be used to ensure that you are safe and in order to provide information to you about our support services.
We may also collect sensitive data. Sensitive Data refers to data that includes details about your physical or mental health, race or ethnicity, religious or philosophical beliefs, sexual orientation, trade union membership and armed forced background.
We may collect and process the following sensitive data about you:
When we collect and process sensitive data, we will clearly explain this to you.
How will we use the information about you?
Personal information which you supply to us may be used in a number of ways, including:
Who has access to your information?
We will not sell or rent your personal information to any third parties.
We use external online systems such as Eventbrite, Survey Monkey and Mail Chimp to collect some of your personal data. The personal data we collect on these systems are limited and only include basic information such as name, email address, organisation and job title.
When purchasing good or services, your card information is not held by us, it is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit / debit card transactions.
We may disclose your personal information to third parties, if:
We disclose anonymised information to third parties, if:
How do we ensure that your data is secure?
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed or accessed without authorisation.
All information you provide to us is stored on our secure systems or locked away in secure files.
Only employees who have the authority to collect and process your personal information will be able to access it for the purpose it is intended.
We will do our best to protect your personal data; however, the transmission of information via the internet is not completely secure. As such, we cannot guarantee the security of your data transmitted over the internet and is done at your own risk. Once we receive your information, we will use our secure internal procedures and systems to prevent unauthorised access.
What are your rights?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us using the details at the bottom of this document.
You have a number of rights in relation to your personal data, including the right to:
Data Retention – How long do we keep your personal information?
We retain personal data for no more than seven years after last contact with you.
We keep information for this timeframe to fulfil the purposes we collected it for, including the purposes of satisfying any legal, accounting, clinical governance or reporting requirements or claims.
Legal basis for processing your data:
We may process your data because:
We may also rely on your consent to process personal data and where we do this, it will be clearly explained to you at the time.
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How to contact us